Timesheet Messages
The timesheet for a week can be completed before the timesheet is approved and before payroll processing begins for those days. Weekly timesheets lock based on payroll status and business logic.
When timesheet time cannot be entered for a particular day or week, this may be because:
- The Timesheet has been approved.
If a days of a timesheet week have been processed into pay entry for the pay group, or if timesheets approvals are based on Time Sheet Policies, then the manager may be unable to clear these flags and save.
- The Timesheet has been submitted for approval.
A checkmark in the "Employee Finalized" checkbox for a date prohibits changing time or expenses for that date.
On the manager's timesheet, to be able to alter time or expenses for a date that has been finalized and approved, first clear the "Manager Approved" checkbox, save, and then de-select the Employee Finalized checkbox and save the timesheet again. After clearing the "Employee Finalized" checkbox and saving, you may change the time in the column as needed. To approve it again by select "Manager Approved" and save.
- Hours have been processed for all days. Time data cannot be modified.
Timesheet hours have been processed into pay entry for the pay period, or payroll that includes that day and pay group is being processed or has been completed (based on the status of the pay calendar being in gross-to-net or posted).
Employees: If a week or a day is "frozen" and if adjustments need to be made, notify your manager so that he or she can ask the Payroll department to adjust the hours during the payroll process.
Managers: Changes to a timesheet for a week can be completed before processing for Payroll begins for that week. When Payroll already is processing for a particular week or has been completed, then that week is "frozen" and any adjustments need to be made by a Payroll processor. Let Payroll know any changes in hours, expenses, or projects.
- There is no Pay Calendar defined for the week [date time]. Please contact your payroll administrator.
A payroll calendar has not yet been defined for the week and the pay group.
Other Messages
- There is no approval routing policy defined.
No time sheet policy applies to a particular employee. This message displays on the timesheet in the section labeled "Payroll Submission of Time and Expenses." Time may still be submitted and can be approved on manager's version of the timesheet.