Self-service check printing is available for organizations to take charge of their own check and advice printing. This allows your organization to print its own checks and deposit advice forms at your own location or locations.
For check printing, a MICR toner (magnetic ink) cartridge is required to meet Federal standards for automated check printing. MICR toner cartridges are available from office suppliers for a variety of printers. Optionally, a MICR cartridge can be inserted into a compatible printer and then removed when not printing checks.
Additionally for check printing, the PC used to send the paychecks to the printer needs to have a particular set of fonts including a specific MICR font installed. You will need your payroll administrator to provide the MICR font, and you can install the font on your Microsoft® Windows® system.
The following is a summary of requirements.
As with all applications that can produce checks, take the appropriate precautions to secure the MICR toner and check stock to prevent unauthorized or duplicate check printing.
System paychecks can be set up to print on a variety of check stock.
Once you have configured your check printer, you should print sample checks on that printer. Your sales representative or office supplier can provide samples for testing. If you would like, you can send samples to your payroll administrator or bank to ensure proper alignment. Be sure to send original, voided samples, since photocopies and facsimiles will distort the actual layout.
Company Information for Payment Forms
The Bank Account code that pays a check or direct deposit provides the company name and address for all payments drawn directly from that account.
When you are certain that your printer and check stock are correct, your organization can begin printing "live" checks for net pay distribution. The online Payroll Wizard includes check printing in step 9 of 9 after approval and posting of the pay run.
Precondition: You will need your payroll administrator to clear the payment forms print flag before reprinting.
For more information about how to use the reporting filters and processes see the "Reports" topic.