Employee Net Pay Detail

Step-by-step instructions for how to add a direct deposit for an employee, are available from the Add an Employee Direct Deposit topic.

Fields on the Employee Net Pay Detail

Employee Number. The employee whose net pay detail information is defined on this record is seen in the Employee Number field. When editing a Net Pay Detail, restrictions prohibit changing the selected employee.

Net Pay Code. The Net Pay Code field defines processing information including whether to generate a paycheck or to process a direct deposit (electronic transfer of funds) for the net pay. When you add an Employee Net Pay Detail, select a Net Pay Code. When editing a Net Pay Detail, restrictions prohibit changing the selected Net Pay Code.

To view the Net Pay code in a secondary window, click on the ellipsis button at the end of the Net Pay Code field.

Process Sequence. When you select the Net Pay Code, the Process Sequence number populates from the Net Pay Codes Table. Net pay details with a lower process sequence number process before those with a greater process sequence number.

Processing Information

On the Employee Net Pay Detail, enter a specific Net Pay Amount or enter a Percentage of the total net pay for this particular Net Pay Detail record. If you enter an amount, enter 0 in the percentage field. If you enter a percentage, enter 0 as the amount.

Net Pay Amount. A dollar amount for the net pay. If the Percentage field has a value, this entry may be 0.00.
Net Pay Percentage. The percentage of the total net pay for this particular Net Pay Detail record. When the net pay record is the preferred net pay for all of the net pay or has the highest net pay sequence number, enter 100.00 as the percentage.

Processing Information for Direct Deposits

If this Net Pay is a direct deposit, the employee's bank transit number and bank account number must be completed. Entering a Pre-Note Expire (date) is recommended for a direct deposit.

Pre-Note Expire. The date to end pre-note processing for a net pay. A Pre-Note Expire date is compared to the check date for the employee payment.

To put a pre-note in effect for the next payroll, go to the Employee Net Pay Detail before processing the next payroll, and enter a Pre-Note Expire date that is after the next check date and before the check date for the subsequent payroll.

To end a pre-note for the next payroll, enter a Pre-Note Expire Date that is before the next check date, or delete the Pre-Note Expiration date.

Avoid entering a Pre-Note Expiration Date on the Check Date for the next payroll. When the Pre-Note Expire date is the same date as the Check Date, no pre-note processes and no direct deposit processes for that check date.

See the Pre-Note topic for more information.

Bank Transit*andBank Account No*. Select the Bank Transit field's ellipses button to modify the Bank Transit* and Bank Account No* values. After a validation check, the Bank Transit* and Bank Account No* fields populate with the information supplied on the Bank Transit Validation dialog box.
For a direct deposit, the online Employee Net Pay Detail shows the Bank Name.

Begin Date. Each net pay requires a start date. Complete the Begin Date field by entering or selecting the start date.
End Date. To stop a net pay from processing as of a set date, complete the End Date field.
Process Payroll 1 through 5? Select the Process Payroll numbers for every payroll of the month that this net pay applies to.
Adj. Limit. The system will update the adjusted limit in the Adj. Limit field to reflect changes to the current limit when a payroll that pays this Net Pay to the employee posts.

Payroll Information

After the Net Pay processes, the Payroll Information section of the Employee Net Pay Detail display the Current, Month to Date, Quarter to Date, and Year to Date Totals.

The payroll accumulator selection on each pay run's Payroll Calendar will cause these amounts to update and reset accordingly.